Bill of lading form (Bill of Lading). T1 – Transit Declaration or Northern Passport Consignment note form 1 t1

The new form of consignment note No. 1-T was introduced on July 25, 2011 by Decree of the Government of the Russian Federation dated April 15, 2011. No. 272 “On approval of the rules for transporting goods by road.” contained in Appendix No. 4 of the said Resolution.

Transport companies whose main activity is the transportation of goods must fill out a consignment note in form No. 1-T. Only if it is available can transportation of goods by road transport be carried out in urban, suburban and intercity communications. The consignment note (TORG-12) confirms only the movement of cargo, but does not certify the fact of provision of transport services. While the consignment note is the only document intended for writing off goods from the consignor and posting them to the consignee. TTN allows you to maintain warehouse, operational and accounting records.

Sections of the consignment note:

Commodity - reflects the relationship between senders and recipients of goods. When filling out the TTN in this section, the consignor’s inventory items are written off and they are capitalized by the consignee;
transport - reflects the relationship between transport customers and vehicle owner companies that transport goods. This section is used to record the operation of transport and payments for cargo transportation services.

When transporting by road, the shipper prepares a consignment note separately for each recipient.

If there is a centralized removal of cargo from railway stations, airports, sea or river ports, employees of the companies that own these facilities take part in the registration of the TTN.

In the event that one vehicle transports several types of cargo for one or different consignees, a consignment note is issued for each consignment of cargo and for each consignee.

The waybill is filled out in 4 copies.

If it is not possible to list all the cargo and their characteristics in the “Cargo Information” section, invoices are used as the goods section, which are used to write off and capitalize inventory items, as well as accounting, operational and warehouse accounting. Without these specialized forms (waybills), the TTN is considered invalid and cannot be used to record the volume of transportation and settlements with senders and recipients of goods.

Organizations transporting goods for production needs using leased or owned cars must also fill out Form No. 1-T.

Information on how to fill out the TTN, as well as a sample of filling it out, can be found on the Internet.

If the organization uses trucks (own or rented), when the driver is released onto the line, he must be issued a waybill. This document together with the consignment note (

“Bill of lading”, we talked about in ours. Using the link provided in this material, you will be able to download the 2018 form for the consignment note. We will also provide a sample for the TTN.

Consignment note: form 2018 (free download)

Rules for filling out the TTN

Resolution of the State Statistics Committee dated November 28, 1997 No. 78, which approved the TTN form, does not contain the procedure for filling out the form. It is only indicated that the TTN is intended to account for the movement of inventory items and payments for their transportation by road, and that it consists of 2 sections (commodity and transport). A brief procedure is also provided that describes the purpose of each copy of the consignment note. It is assumed that filling out the TTN should not cause any particular difficulties for compilers.

Let us remind you that form No. 1-T is not mandatory for use. And the organization must consolidate the fact of its use in its own.

Accordingly, the shipper organization determines the required number of copies of the consignment note for itself independently, taking into account the specifics of the activity and the peculiarities of document flow.

In the “classic” version, the TTN is written out in 4 copies:

Consignment note: sample filling 2018

Below we provide a sample of the consignment note for the carriage of goods (an example of filling).

Consignment note (form 1-T)– a document drawn up when transporting cargo by vehicles of a third-party organization, when the enterprise uses the services of a transport company. In the case when an enterprise delivers its cargo using its own or rented transport, there is no need to fill out a consignment note; a completed consignment note is sufficient. A sample of filling out the TORG-12 consignment note can be viewed. The standard form of a consignment note is 1-T, you can download the form of this form below.

Consignment note (Bill of Lading) form 1-T. Filling

The invoice form is double-sided: on the front side there is a product section, which contains information about contractors and the goods, on the back side there is a transport section, it reflects information about the transport transporting the cargo and about the transport company.

Briefly about the consignment note

Commodity section of the consignment note

Let's consider the main aspects of filling out the invoice. We assign a number to the document and set a date - the day the goods were shipped. Next you need to provide the details:

shipper - name of the organization, location address (address of loading of goods), contact phone number, OKPO;
consignee - name of the organization, address of unloading of goods, contact phone number, OKPO;
payer - name, legal address, payment details, OKPO of the organization paying for transport services.

The goods section is signed by representatives of the shipper: manager, chief accountant, responsible person who released the goods. The date of shipment is indicated and the shipper's stamp is affixed. When handing over the cargo to the driver, the latter must indicate the number and date of the power of attorney giving him the right to transport the cargo. The figure below shows an example of filling out the TTN according to the T-1 form.

Filling out information about goods and contractors in the TTN

Transport section of the consignment note

This section primarily reflects information about transport and the transport company:

cargo delivery time - the date by which the transport company is obliged to deliver the cargo to the consignee;
organization - details of the transport company - the owner of the car;
car number and make;
customer - details of the organization that pays for transport services;
driver - full name, license number;
loading and unloading point - the actual addresses at which the driver must load and unload inventory;
trailer details, if available.

On the right is the number of the waybill, to which the TTN form 1-T is attached. The table must reflect the necessary information about the cargo: its name, packaging, quantity, weight.

Under the table, fill in the columns “cargo delivered” - “accepted”. On the left, the representative of the shipper who handed over the cargo to the driver indicates his name, position and signature; the driver, in turn, puts his signature as a sign that he has accepted the cargo. The lines on the right are filled in upon the driver’s arrival at the unloading site, after the consignee has accepted the goods, the driver signs a document confirming that he delivered the cargo safe and sound to the consignee, in turn, the consignee’s representative puts his signature as a sign that he accepted the cargo and There are no complaints about the driver.

“Loading and unloading operations” - information about loading and unloading is noted: by whom these operations were carried out (transport company, recipient, sender), how unloading and loading took place and the start and end times of these operations are indicated.

“Other information” – this section is filled out by the transport company; based on the data in this section, the cost of the services provided by the company is calculated, and the driver’s salary is also calculated. The figure below shows an example of filling out the transport section in the TTN.

An example of filling out the transport section of a TTN

TTN form 1-T is filled out in four copies. The shipper keeps the first option with the driver’s signature, the rest are transferred to the driver. Having arrived at the unloading site, one copy signed by the driver and the shipper is handed over to the recipient.

The third and fourth copies with the signatures of the sender and the recipient are handed over to the transport company, which will make the necessary calculations in it in the “other information” section, in one copy the car owner will calculate the cost of his services and attach this copy to the invoice for payment, which he will issue to the payer for the transport services provided services. The last, fourth copy will be attached to the driver’s waybill, on the basis of which the necessary information for the driver will be made.

Waybill (Bill of Lading) is designed to account for the movement of inventory items and payments for their transportation by road. A consignment note for the transportation of goods by road is drawn up by the consignor for each consignee separately for each vehicle trip with the obligatory completion of all details.

Bill of lading form

According to clause 1.2. Resolution of the State Statistics Committee of Russia dated November 28, 1997 N 78, when transporting goods, motor transport organizations must draw up a consignment note in form No. 1-T.

The form of the consignment note consists of two sections:

1. Commodity, which determines the relationship between shippers and consignees and serves to write off inventory from shippers and post them to consignees.

2. Transport, which determines the relationship of shippers of motor transport customers with organizations - owners of motor vehicles that carried out the transportation of goods, and serves to record transport work and settlements of shippers or consignees with organizations - owners of motor vehicles for the services provided to them for the transportation of goods.

Registration of consignment note

Drawing up a consignment note

The shipper is required to prepare waybills for each vehicle trip. It does not matter whether the vehicle is the property of the consignor or whether he used the services of a third party to provide transportation services.

The consignor-seller, the consignee-buyer and the carrier participate in filling out the consignment note.

The waybill (BW) is issued in four copies:

the first - remains with the shipper and is intended for writing off inventory;
the second, third and fourth copies, certified by the signatures and seals (stamps) of the shipper and the signature of the driver, are handed over to the driver;
the second - is handed over by the driver to the consignee and is intended for the receipt of inventory items from the consignee;
the third and fourth copies, certified by the signatures and seals (stamps) of the consignee, are handed over to the organization that owns the vehicle.

The third copy, which serves as the basis for calculations, is attached by the organization - the owner of the vehicle to the invoice for transportation and sent to the payer - the customer of the vehicle, and the fourth is attached to the waybill and serves as the basis for accounting for transport work and calculating wages to the driver.

Filling out the consignment note

When shipping goods, the seller-shipper draws up a consignment note in form N 1-T in four copies.

The product section table displays data about the product and its cost (per unit and total), unit of measurement, number of pieces, type of packaging, etc.

In this case:

Column 2 “Number of the price list and additions to it”, column 3 “Article or price list number” is filled in if the selling organization approves prices for goods in a special price list and assigns a specific article to the goods. However, filling out these fields is not mandatory.

In column 5 “Price, rub. cop.” the price of the goods is indicated taking into account excise tax and VAT (if the goods are subject to these taxes).

Column 10 “Weight, t” indicates the gross weight of the cargo in tons (all goods in total in this line).

Column 11 "Amount, rub. kopecks." counts as column 4 multiplied by column 5.

The line “Margin, %” indicates the percentage of the trade markup established by the selling organization. This column can only be filled in by trade organizations.

On the part of the shipper, the document is signed by the persons responsible for the release of the goods, and a stamp is affixed.

As a rule, an invoice in form N TORG-12 is also attached to the document.

In the table "Loading and unloading operations" of the transport section, the shipper enters data on the method of loading (manual) and the time of arrival for loading and departure of the vehicle.

The arrival time is determined by the time the forwarding driver presents the waybill at the checkpoint.

The departure time is indicated at the moment of signing the invoice and handing it over to the forwarder.

When accepting goods for delivery, the forwarding driver enters his data under the table in the transport section in the first three copies of the invoice. The first copy of the waybill remains with the supplier. It serves as the basis for writing off the goods. The remaining copies are given to the driver.

If, upon delivery of the cargo to the consignee, no discrepancies or deviations in the quantity and quality of the goods specified in the documents were found, then dashes are entered in the corresponding fields of the invoice.

Next, the consignee puts his signature and seal in the goods section of the consignment note, and also fills out his part of the table “Loading and unloading operations” of the transport section: the method of unloading, the time of arrival of the vehicle for unloading and its departure from the consignee’s warehouse after unloading.

The second copy of the consignment note (and attached documents) remains with the buyer and serves as the basis for posting the goods.

The driver delivers the third and fourth copies of the consignment note to his trucking company.

In this case, columns 20-44 are filled out by the driver and accountant of the transport organization. The vehicle mileage, idle time, prices for transport services, etc. are indicated here.

Based on the data indicated in these columns, the cost of transport services and the driver is calculated.

Column 26 “For transport services per client” indicates the total cost of transport services.

Column 27 “For transport services due to the driver” indicates the amount of wages accrued to the driver for transporting goods.

The motor transport company, after indicating in the TTN the data necessary for payments for transport services (transportation distance, cost of services, downtime for loading and unloading, etc.), sends to the customer of transport services one (third) copy of the TTN and an invoice for payment for transportation services .

Based on the remaining (fourth) copy of the TTN and the waybill, the trucking company pays the driver wages.

TTN for transit delivery

Transit trade consists of two transactions independent from each other: a trading company enters into a contract for the purchase and sale of goods with a supplier, on the basis of which it undertakes to pay for the purchased goods, and the supplier undertakes to ship the goods to the warehouse specified by the trading organization, and a separate agreement with the buyer of the goods , within the framework of which he undertakes to supply goods for a fee.

In this case, the trading company will act as the buyer of the goods in the first contract, and as its seller in the second.

In this case, the commodity transport lines are filled in as follows.

The line “Payer” indicates the trading company.

Who to put in the “Consignor” line depends on the moment of transfer of ownership.

If at the time of dispatch of the goods the trading company became its owner, then it will be indicated in this line. If after dispatch the supplier remains the owner, then the supplier will appear in the “Consignor” line.

Filling out the “Consignee” line depends on who actually accepts the goods at the final buyer’s warehouse.

If this is done by the buyer himself, then he needs to be indicated.

If unloading is carried out by a representative of a trading company, then the name, address and telephone number of the trading company should be indicated as the consignee.

In any case, the “Loading point” field should contain the supplier’s address, and the “Unloading point” field should contain the address of the final buyer.

Storage periods for waybills

The storage period for primary accounting documentation is at least five years.

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Consignment note (TTN, form 1-T): details for an accountant

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